Run the whole club — from the first tee to the trial balance.

One system for the tee sheet, the pro shop till, member accounts and arrears, the marshal on the course, competitions, communications and the daily financial close. Built for how a South African club actually runs a Saturday.

Book a demonstration Walk through a day at the club

Twelve areas of the club, one price, one login. Nothing held back for a later tier.

The sheet below is live on this page. Book an open slot, switch a player between member and visitor, add a cart, and drag a name — or a whole flight — to another time.

Saturday, 3 October

Championship Course · dual tee · last tee 13:30, so the field is in before the light goes

Flights

Players

Fees due

R 6 250

Held

BookedChecked inOut of positionNo-showHeldOpen

Tee

Slot 1

Slot 2

Slot 3

Slot 4

State

Fees

1st06:50

M. BothaC

G. NelC

J. Pretorius

A. Nkosi

Checked inDirect

R 1 330

10th06:50

S. Dlamini

J. van Wyk

J. MeyerK

Checked inMember app

R 880

1st07:00

L. MokoenaK

F. Ismail

W. Adams

R. du ToitC

Out of positionDirect

R 1 680

10th07:00

HeldAshton College · 16 juniorsnot offered as bookable

Held

—

1st07:10

K. RobertsC

D. SmitC

N. Khumalo

BookedMember app

R 1 010

10th07:10

continues

Held

—

1st07:20

B. Zulu

M. FerreiraK

T. Nkosi

BookedWalk-in

R 750

10th07:20

T. Ngcobo

R. Botha

No-showDirect

R 380

1st07:30

Open

—

10th07:30

A. Patel

P. v/d MerweC

BookedDirect

R 600

1st07:40

Open

—

10th07:40

Open

—

1st07:50

Open

—

10th07:50

Open

—

An interactive replica. Drag a name to move one player, or drag the tee time to move the whole flight.

The problem, briefly

Nothing in the club talks to anything else in the club.

Not because the tools are bad. Because there are five of them, none of them were built for a golf club, and the only thing holding them together is one person with a printout and a very good memory.

The Saturday sheet

Printed at half five and marked up in pen all morning. The only accurate copy is the one on the counter, and it goes in the bin at six.

The four-ball that never paid

They teed off, they had a good day, they left. You find out at month end, and by then the only realistic option is to write it off.

The marshal

A group chat. Pace complaints arrive as voice notes, the photograph of the divots is on somebody's phone, and nothing is on record by Monday.

The halfway house

A cash tin and a notebook. Stock is whatever is left on the shelf when somebody eventually counts it, and the variance is nobody's fault.

The members

A spreadsheet, and a newer version of the same spreadsheet on a laptop at home. Nobody is certain which one the subscriptions were run from.

Month end

The bookkeeper asks what a figure was for. Three people look in three different places, and the answer takes a week and a half.

GreenLink

One system. The sheet, the till, the members, the marshal and the ledger agree with each other because they are not copies of each other — they are the same data.

A Saturday, hour by hour

This is the day GreenLink runs.

Not a feature list. The same day your club already has, with the screen that handles each part of it. Every screen below is a working replica — drive it yourself.

06:10Courses and pricing

The sheet is already right, and nobody built it.

Tee times are generated from your operating hours, your slot interval and the length of a round. Change any of the three and the sheet changes with it — including the last tee, so the final flight is in before the light goes.

A last tee you can defend. Closing time, minus the round. Eighteen holes at fifteen minutes a hole is four and a half hours; nine holes works itself out separately.Move closing to 17:00.
Dual tee, correctly gated. The 10th tee exists on an eighteen-hole course. A nine-hole course shows the 1st only, whatever flag someone has set.Switch to the Academy Nine.
It refuses rather than guesses. On a maintenance morning the window is shorter than a round. GreenLink then offers no eighteen-hole tee times at all rather than selling one it cannot honour — while the nine stays open, because the nine still fits.Close at 10:00, then switch to the Academy Nine.
Blocks that stay blocked. School, society and league slots are held and never offered as bookable — on the sheet above, that is the two Ashton College flights on the 10th.

Courses and pricing · tee sheet generation

Change any input. The sheet regenerates against the same rule the product uses.

Course

Opens

Closes

Interval

Round length18 × 15 min = 4h 30

Last tee13:30

Lanes1st and 10th

06:3006:4006:5007:0007:1007:2007:3007:4007:5008:0008:1008:2008:3008:4008:5009:0009:1009:2009:3009:4009:5010:0010:1010:2010:3010:4010:5011:0011:1011:2011:3011:4011:5012:0012:1012:2012:3012:4012:5013:0013:1013:2013:30

43 tee times × 2 lanes = 86 slots. Last tee 13:30.

07:10The marshal, on a phone

The first flight goes off, and the round starts policing itself.

Teeing off is one action. It records the tee marker each player is actually playing, which sets their playing handicap for the round — and from there the marshal is watching pace rather than filling in paper.

The tee decides the handicap. Course handicap is the index against that tee's slope and rating. Four players off four different tees get four different numbers, correctly, without anyone doing arithmetic on a card.Change a player's tee marker.
The competition decides the allowance. General play, stroke play, four-ball betterball. The same course handicap, a different playing handicap, and the club is not arguing about it on the first tee.Switch the allowance to 85%.
Out of position, not an argument. Time par is fifteen minutes a hole. A flight's position against it is a number the office can see while the group is still out on the course.Tee a flight off, then update the hole a few times.
Nobody tees off unpaid. The prepayment gate holds the flight, with take-payment and send-reminder on the same screen — and an override carries the name of whoever authorised it.Open the 07:20 flight.

Marshal · the morning's flights

Tap a flight, then set the tee each player is using. Everything else follows from that.

07:10 · 1st tee

3 players · Championship Course, par 72

PlayerIndexTeeCoursePlaying

Kyle Roberts12.41212

Deon Smit8.188

Nomvula Khumalo21.72323

One action for the state the flight is in. No form, no free text.

An interactive replica. Real WHS arithmetic against the demonstration club's tee ratings.

11:15Pro shop and halfway house

The till knows who is standing at it.

Member lookup and account balance in the same screen as the sale, and a stock ledger that moves as the sale goes through rather than at the next stocktake.

Stock that stays true. Sales decrement what is on hand, and a line that drops to its restock level raises a reorder alert there and then — not when somebody notices the shelf is empty.Ring up two Still Waters.
Arrears visible before you extend more credit. The operator sees what a member owes at the moment they ask to put it on the account.Attach Aisha Patel.
Every tender the club takes. Cash, card, or charge to a member account. A walk-in cannot be billed to somebody else's account, because there is no account to bill.Switch to Walk-in.
Cashless is enforced, not suggested. A club running cashless has cash and charge-to-account refused at the server, so the rule holds however the request arrives.Turn on cashless.

Point of sale · Till

Ring up a sale. Watch the stock and the member's account move with it.

Current sale0 items

Nothing rung up yet.

VAT at 15%, includedR 0,00

TotalR 0,00

An interactive replica. Add items, pick a customer, then take payment.

13:05On the course

Something happens on the 7th, and the office knows before the marshal is back.

A category, a flight, a hole and a time. That is the whole record — enough to act on now, and enough to answer for six months from now.

Two taps, and no free text. Nine categories the club can actually report on. Free text is unsearchable, and by Monday it is unusable.Tap Log an incident.
The context attaches itself. The flight, the hole and the time come from where the marshal already is. Nobody types them, so nobody gets them wrong.
Evidence, not a camera roll. A photo is optional, stored against the incident, and retrieved through a signed link that expires — rather than living on a personal phone.Turn on Attach a photo, then log it.
It ends up somewhere. The office queue, the flight's record and the marshal report. Monday's conversation then has a fact in it instead of a recollection.Send a marshal, then resolve it.

On the course · logging what happened

Two taps on a phone, and the office knows. The flight, the hole and the time attach themselves.

Marshal13:05

Flight07:00 · Mokoena, Ismail, Adams, du ToitPositionHole 7 · 14 minutes behind time par

A photo is optional and evidence is stored against the incident, retrieved through a signed link rather than sitting in somebody’s camera roll.

Office · incident queue0 open · 1 today

Nothing open right now. When the marshal logs something it appears here immediately — the same record, not a message about a record.

Course care11:20

Flight: 09:30 · Petersen, Molefe, Adams
Hole: 4
Logged by: Marshal · Sizwe Mthembu
Evidence: 2 photos, signed links

Resolved 11:52 · divots repaired, group spoken to on the 6th.

An interactive replica. Tap Log on the marshal's phone, then choose a category.

15:20People and memberships

Every member, and exactly what they owe.

One record per person, whatever they play, with the arrears figure the committee actually asks for sitting on the same screen as the directory.

Sections, not three separate lists. Golf, tennis and bowls in any combination on one person record. One human being, one row, one balance.Filter to Bowls.
Arrears you can act on. The list, the total, and a reminder sent from the row itself — recorded against the account, so nobody has to remember whether it went.Filter to In arrears, then send one.
Bring your members with you. A spreadsheet import that reports row by row what it will create, what it will update, what it is warning about and what it refuses — before a single record is written.Open Import a spreadsheet.
Societies, schools and households. Rosters with named juniors, one-tap captains, and ring-fenced tee blocks the captain fills themselves without phoning the office.

People · member directory

One record per person, whatever they play. Filter it, and act on what you find.

Members

In arrears

Outstanding

R 14 230

Reminders sent

MemberSectionsNumberSinceBalance

GolfTennisGL-M0012016-R 6 600

GolfGL-M0022009-R 1 190

TennisGL-M0032021R 0

GolfBowlsGL-M0042018-R 2 780

GolfGL-M0052014-R 2 650

GolfBowlsGL-M0062004-R 380

GolfGL-M0072019R 1 250

GolfTennisBowlsGL-M0082011-R 490

GolfGL-M0092022R 0

BowlsGL-M0102007-R 140

An interactive replica. Filter to arrears, then send a reminder from the row.

17:45Finance

The books close before you leave.

Five steps in order: resolve the exceptions, generate the batch, reconcile it, export it, keep the trail. Every unpaid booking and unassigned order is on the first screen — not discovered at month end.

Fix it where you find it. Mark paid, waive or make complimentary without leaving the list. A waiver is recorded as a waiver against a named person, not as income that quietly disappeared.Resolve the three exceptions differently and watch the journal move.
A journal that balances, with VAT split out. Debits equal credits, and VAT is separated per income category rather than bolted on at the end for the bookkeeper to unpick.Step through to Reconcile.
Straight out to your package. Sage Pastel, Sage 200 and Xero ZA from an export profile set once — so whoever closes the day is not making accounting decisions at half past five.Export for Xero ZA.
Immutable, with a name on it. A correction is a new entry carrying its own author and time. That is what makes the day defensible when it is queried in November.Open the audit trail.

Finance · daily close

Five steps, in order. Nothing is exported while an exception is still open.

Booking 07:20 · Zulu four-ballTeed off, never settled at the counter

R 1 280,00

Halfway order #A-2261Collected, no tender assigned

R 190,00

Booking 11:40 · visitor two-ballPrepayment gate overridden by the duty manager

R 640,00

3 open. Fixed here, in the list — not in a separate screen and not next month.

An interactive replica. Resolve the three exceptions any way you like — the journal recomputes.

For the member

The committee buys it. The membership judges it.

A system is only as good as the round it gives the member. GreenLink ships a member app rather than a booking link, and it reads the same data the office is looking at. All three phones below work — tap through them.

Kingfisher ParkAP

Good morning, Aisha.

Your next roundSat 3 Oct · 07:00Championship Course1st Tee · with Botha, Nel, PretoriusMember green fee R 190 · Paid

ClubGreens hollow-tined MondayTemporary greens on 4, 7 and 12 for the week.

The memberOpens on the home screen with the next round already on it. Book, order, pay and read the club from four tabs and five actions — the club’s name on the bar, not ours.

Kingfisher ParkCaptain

Ashton College

School · 8 on roster · Convener: Dineo Khumalo

Held for the groupSaturday · 07:00–07:1010th tee · 2 tee times (8 seats)

The club holds the morning; the captain seats it. Every seat and every free place is read off the club’s own tee sheet, so the two never disagree.

The captainA society or school captain seats their own ring-fenced morning from the group’s roster — on the same board the office uses, counting the same seats.

Kingfisher ParkAP

Tell us how we’re doing

Compliments, concerns, or a suggestion — your message goes straight to the club team.

Topic (optional)

Photos are kept for three days, then deleted.

Feedback, in the same appNo QR code to somebody else’s form. The message lands in the club’s inbox marked new, against the member who sent it, and the office can see what is still unanswered.

And the rest of the office

Included, not a module you buy later.

Twelve areas of the club, all of them live in production, all of them shown in the demonstration. One price, one login, nothing held back for a later tier.

Tee sheet

Dual tee, per-player pricing, held blocks, drag to move, and every booking source landing in one place — direct, member app, walk-in and aggregator.

Courses, tees and pricing

Tees with rating, slope and par; pricing rules with precedence and time bands; promotions with a validity window; operating hours that generate the sheet.

Point of sale

Pro shop, bar and halfway house on one till, with member lookup, account balance, tender rules and a receipt that reaches the ledger.

Stock control

Catalogue, goods received, adjustments, stocktake variance, reorder alerts, margin and slow-movers. Sales move stock as they go through.

People and memberships

One directory across golf, tennis and bowls, with a validating importer, household grouping and a full person record behind every row.

Member accounts and arrears

Charges, payments, statements, an accounts-in-arrears view, and reminders sent on demand and recorded against the account.

Schools, societies and captains

Ring-fenced tee blocks, rosters with named juniors, and a captain's view that fills the block without a phone call to the office.

Marshal, pace and incidents

Flight list, tee-off with tee markers, pace against time par, nine incident categories with photo evidence, and a call-marshal queue.

Competitions

Stableford, stroke, matchplay and four-ball betterball, with flights, allowances and scores against the handicaps the round was played off.

Communications

Announcements, member blasts by segment across in-app and email, and a player feedback inbox that reaches the office rather than a personal phone.

Daily close and accounting

The guided five-step close, an immutable VAT-aware ledger, accounts receivable, and export profiles for Sage Pastel, Sage 200 and Xero ZA.

Reports and targets

Rounds, revenue, utilisation and member activity, measured against the targets the committee set rather than against last week's impression.

The comparison that matters

Eight questions a club manager answers every week.

The honest competitor is not another product. It is the patchwork you already have.

The question

On a patchwork of tools

On GreenLink

Where is today's play?

A booking page, plus whatever was phoned in and pencilled onto a printout.

One tee sheet. Direct, member app, walk-in and aggregator bookings all land on it, in the same second.

What is this flight paying?

Worked out at the till after the round, from memory and goodwill.

Priced per player before it is confirmed — member or visitor rate, with cart and caddie counted per person.

Did the unpaid four-ball tee off?

You find out at month end, and then you write it off.

They cannot. The gate holds the flight, payment is taken at the first tee, and an override has a name on it.

Who held everybody up on Saturday?

A conversation in the bar the following week, and nobody writes anything down.

Position against time par while they are still out there, and a logged incident with the flight, the hole and the time.

How did we do against target this month?

A feeling, defended at the committee meeting with last year's takings.

Rounds, revenue and utilisation against the targets you set, on the same screen as the actuals.

Who won the Wednesday competition?

A card box, a calculator and an argument about somebody's handicap.

Scores against the playing handicaps the round was actually played off, at the allowance the format requires.

How do we tell four hundred members the greens are being hollow-tined?

An email from a personal address, a note on the board, and a group chat at nine at night.

One announcement, in the app and by email, to the segment it concerns — with the replies coming back to the office.

What do the books say?

A spreadsheet reconciled by hand and argued about with the bookkeeper.

A guided close with the exceptions listed, then a VAT-correct export straight into Pastel, Sage 200 or Xero.

Reporting

A committee asks how the year is going. This answers it.

Set a target for what the club is trying to do — rounds booked, golf revenue, orders, cash collected, active members — over a day, a week, a month, a quarter or a year. GreenLink then measures the club against the share of that target due by today, so being at 80% on the 25th reads as ahead rather than as failure.

Reporting · targets and progress

Switch the period. Every figure is measured against the share of the target the club should have reached by today.

25 of 31 days elapsed

MeasureTargetTo datePace

Revenue by source

BookingsR 262 010Pro shopR 51 400OrdersR 32 900Member feesR 38 600ManualR 4 100

Account health

In credit214Zero balance431In arrears61

An interactive replica. 2 of 5 measures are behind the pace needed to land the month's target.

Set once, measured continuously. A target belongs to an area and a metric, not to a spreadsheet someone maintains. Change it and every view moves with it.

Pace, not a bare total. A period target is spread across its days, so the club is compared against where it should be today. That is the difference between a number and a decision.

The same figures the day produced. Every measure here comes from the tee sheet, the till and the member accounts as the day was worked — not from a month-end re-keying exercise.

The last hole

See GreenLink run a Saturday morning.

A live demonstration on real screens — the tee sheet, the till, the marshal and the close. Bring the committee, and bring your bookkeeper. We set the system up with you: your courses, tees, pricing, members and modules, with the finance hand-off validated against your package.